W pracy każdego kierownika projektów nadchodzi moment, gdy tradycyjne arkusze kalkulacyjne i notatki przestają wystarczać. Jeśli jeszcze nie zetknąłeś się z takim wyzwaniem, prawdopodobnie ten etap wciąż jest przed Tobą. Wraz z rosnącą liczbą zadań i projektów, zarządzanie nimi bez odpowiednich narzędzi staje się coraz trudniejsze. To właśnie wtedy wdrożenie systemu do project management proces becomes a necessary step. The first and key step in this process is choosing the tool that will best meet the needs of your team - we have already written about this in detail in the article Which project management system to choose.
After selecting a system, it is time to implement it. You can try to implement it yourself, which will work if your team has the right technical skills and enough time. However, a much faster and more effective solution is to work with an implementation partner. The right expert will not only minimize the risk of errors, but will also guide you through the implementation process in a comprehensive and safe manner. How to choose a partner to implement a project management system? You will find the answer in the article below.
Do I need a project management system implementation partner?
Na pierwszy rzut oka wdrożenie systemu do project management proces może wydawać się prostym zadaniem. Wystarczy kupić narzędzie, uruchomić je i przenieść do niego projekty. Niestety, rzeczywistość jest bardziej skomplikowana. Nieprawidłowości, które pozostawimy na etapie wdrożenia mogą generować problemy przez cały okres użytkowania systemu.
An implementation partner, thanks to their experience, will help you avoid typical pitfalls. They will analyze the needs of your organization, configure the tool, train your team and provide technical support. Working with an expert will ensure the effectiveness of the implementation, as well as a better understanding of the tool by your team.
How to choose a project management system implementation partner?
1. Experience and expertise
The most important criterion when choosing a partner is their experience. A partner who has completed many similar projects is more likely to carry out the implementation process effectively. It is worth analyzing their portfolio - the number of clients, the variety of industries and the complexity of the projects implemented will allow you to initially assess the quality of a given partner.
It is worth bearing in mind, that less experienced companies often offer a more individual approach and shorter implementation times due to the greater priority given to the individual client.
2. Understanding of business needs
Każde wdrożenie posiada swoje specyficzne środowisko projektowe. Doświadczenie w implementacji systemu jest równie ważne jak znajomość Twojej branży. Partner powinien nie tylko mieć zrealizowane projekty w Twoim obszarze, lecz również posiadać odpowiednie kompetencje metodyczne. Wdrożenie narzędzi do zarządzania projektami jest projektem jak każdy inny. Wymaga kompetentnego zespołu, odpowiedniej znajomości metodyk zarządzania projektami oraz zrozumienia samej branży, w której wdrożenie jest realizowane. To właśnie ten czynnik jest w stanie zdecydować między dobrym wdrożeniem, a skutecznym wdrożeniem. Implementacja narzędzia wspierającego zarządzanie projektami to projekt transformacji firmy, który oznacza przebudowanie procesów oraz zmianę sposobu myślenia i działania pracowników. Wśród partnerów na rynku, szukaj takich którzy posiadają akredytacje oparte na międzynarodowych standardach zarządzania projektami, takich jak standardy PMI® czy AgilePM®. Nie stawiaj na łut szczęścia, ponieważ taka pomyłka może okazać się bardzo kosztowna. Właściwy partner przejdzie z Tobą przez pierwsze projekty pilotażowe wdrożenia, dzięki czemu zrozumiesz proces lepiej i będziesz w stanie samodzielnie rozwijać swoje środowisko po zakończeniu procesu implementacji systemu.
No matter if you work agile, in a classic approach or in a methodology combining both approaches, with pmexperts you will effectively implement your implementation in accordance with global project management standards. For almost 20 years, we have been implementing projects tailored to the individual needs of our clients, cooperating with companies from almost every industry, including energy, trade, IT, telecommunications, logistics, production, finance and banking, pharmaceuticals and administration.
3. Comprehensive offer
The choice of an implementation partner should be closely linked to the specific needs of your project. Even if a potential partner has many years of experience and is able to adapt to different conditions, it will not matter if they do not provide services that are crucial to the success of your implementation.
When choosing a partner, it is worth considering the range of services offered, such as:
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- tool configuration
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- process analysis and optimization
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- post-implementation support
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- data migration and testing
This will allow you to adjust the scope of cooperation to your needs.
4. Transparency and communication
Cooperation with an implementation partner is based on the same principles as cooperation with any other business partner – efficient and open communication from both sides plays a key role. If you notice at the offer stage that the partner does not meet deadlines, responds late or provides contradictory information, this may be a warning signal about future problems during the implementation. Before you make a decision, make sure that the partner's offer is complete, transparent and consistent with reality. It is also worth comparing whether different bidders present the same key information or whether some aspects are omitted in some offers. Taking the time to thoroughly analyze the offers and ask additional questions will help avoid hidden costs and potential misunderstandings.
5. Opinions and references
More is not always better. Nowadays, it is easier than ever to get data about any company. Check what others say about a potential partner – are the opinions positive or maybe there are none at all? Look through the reviews on their website, on Google Maps or generally on the Internet. Does the company publish Case Studies from implementations in your industry? Perhaps they deliberately limit access to opinions or present only the most favorable ones. Be vigilant and always verify this information before making a decision.
How to choose an Asana implementation partner?
Asana is one of the best project management systems. Its simplicity, and at the same time comprehensive package of functions, make even the most difficult projects and project portfolios understandable and transparent. This tool will be useful for both intern, project manager and board representative.
Asana has dedicated partners with special Asana Partner certification, divided into:
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- Service Partner - technical support
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- Reseller Partner - licences management
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- Solution Partner - comprehensive implementation
Choose the partner that best meets your needs and carefully analyze their offer.
Summary
Choosing an implementation partner is a key decision that will affect the success of your project. Make sure that the selected partner has the right experience, knows the specifics of your industry and offers comprehensive support. Pay attention to the quality of communication, transparency of cooperation conditions and opinions of other customers. This will ensure a smooth implementation of the system, which will strengthen the effectiveness of your team and increase the chances of implementing projects according to plan.
Niezależnie od specyfiki Twojego podejścia projektowego z zespołem pmexperts skutecznie realize your Asana implementation taking into account the work methods you use and in accordance with global project management standards. For almost 20 years, we have been implementing projects tailored to individual customer needs, cooperating with companies from almost every industry.Don't hesitate to contact us.
